One of the most significant investments that you will make for your business or office is a copier. Copiers can help keep your business or office running as effectively and as efficiently as possible. Whether you are leasing a copier for a small business or office space or investing in many copiers for large corporations or multiple offices, you need to make sure that you are getting a copier that is made with a lot of key features within your budget. Because some copiers do not need to be serviced regularly, you need to take time to research and compare brands and models, warranty information and service agreements before leasing a copier.
Here are the three things that you need to consider before leasing a copier:
Before you buy a copier, you need to make sure that the copier can handle the workload or the volume of printing that you need. Larger copiers with fax, print and other functions are better-suited for large corporations and large offices where you have a lot of users. You can check on past service agreements with print shops, or you can audit your output so that you will know the average print volume in your office. By doing so, it will be easier to choose a copier that can handle your workload, total print volume, and office needs.
Mono vs Color
It is also important to consider whether you will be needed colored prints or not. If you think you won’t need a copier to make copies of presentations, images in full color or marketing collateral, then you can save money by leasing a copier in Fresno that only uses black ink. Think about your budget and the main use of your copier when comparing brands and models. If you want to own a copier with scanning and other features, you need a copier with color options too.
A multifunction copier may have printing, scanning and fax capabilities in addition to its basic photocopying capabilities. You can think about leasing a multifunction product with a lot of capabilities and functions, so you can save office space and money, instead of leasing the equipment individually. This kind of investment can be justified if a lot of departments will be sharing equipment regularly. Consider the benefits of multifunction printers instead of the standard business copiers, especially if your employees from different departments will be sharing them.
Aside from those three, hard drives are also important. Some copiers are equipped with a hard drive that lets you store copies of documents, electronically transfer documents and line up the jobs for you virtually. You can consider copiers with hard drives if you think that the users will need access to template-style documents like checklists and forms regularly. The hard drive also needs to have large storage space so it can accommodate large-scale printing jobs. You can compare hard drive features of different brands to make sure that the copier can handle the volume of your workload.
Another important thing to consider is the ability of a copier to print wirelessly. Almost all of the latest copier in the market has a wireless printing feature which allows you to print remotely. You need to make sure that your copier is set up with a network security authentication system so that only certain people can access the copier and the network. Wireless printing capabilities can help increase productivity and business processes. You can also invest in a copier with wireless printing features and options to create accounts for multiple users.
Getting a copier for your office or business is a big investment, and you need to consider all the features available to make sure that you are making the right decision. You can also ask experts and read customer reviews to help you decide which copier is best for you.