You are currently viewing Printer vs. Copier

Printer vs. Copier

Your copier may be showing signs of wear and tear. Consider a multifunction device if you’re not sure whether or not to keep your current photocopier or printer. Office copiers and multifunction printers can’t be used interchangeably in the workplace because of their different names. Both are included in a Managed Print package and may instantly print paper copies. There aren’t any more similarities between the two of them.

Photocopy and Printing Equipment

When a network is unavailable, copies of physical documents are made using copy machines. A printer can be used instead of a printer server to print from a computer network.

On the other hand, Multifunction printers often include a wide range of other features that we’ll discuss in further detail later. Here are some factors to consider to help you decide between a photocopier and a printer.

Each One Has a Definable Purpose Given to It.

It can also scan and fax documents and send them via email. Information can be printed, copied, scanned, and faxed using a secure MFP. Holes and staples can be found on some devices.

Printing in color or black and white is possible on some older copiers. Using the same multifunction printer for printing and copying is quite common (MFP). Both can generate high-quality printed documents, but only one is guaranteed to do so.

Printer vs. Copier

Multifunction printers are more expensive than copier types because they include additional features.

For a multifunction printer to cost thousands of dollars more than a simple black-and-white copier, it must be able to do additional functions. You’ll find a wide range of prices within each of these categories. TCO, or the total cost of ownership, is an important consideration when purchasing a printer for your business.

Both are User-Friendly

Some early multifunction printers made it challenging to switch between print settings. Multifunction printers are becoming more widely available, so more people can benefit from their use (MFPs). Copiers have so many buttons and choices that even the most basic copying activity can be challenging. Modern multifunction printers are developed with the user’s experience in mind so that a copy can be made with the press of a button. They’re not working against you; instead, they’re working for you.

There is An Additional Benefit To Printing With A Copier

The difference between a copier and a multifunction printer is negligible if you only need to print a few pages at a time. A multifunction device may be more efficient than a copier if you need to make a thousand copies of the same document in a short period. However, the time difference is negligible for most people printing only a few hundred copies simultaneously.

Customizing Printers Is Now Much Simpler Than It Has Ever Been

Multifunction printers are replacing traditional copiers because they are more versatile. Many office workers use MFPs to scan and send printed papers to their inboxes to have digital PDF copies to store. Copiers are more suited to long-term, heavy-duty printing operations that necessitate several copies.

As a result, it is pretty rare to come across a copying machine (and nothing else). Multifunction printers are becoming increasingly common as the world advances toward digital documentation, green initiatives, and efforts to reduce paper use and associated expenses.

Copiers Are Much Larger And Heavier Than Their Smaller Desktop Cousins

The size of multifunction gadgets, like most other necessary technology, has dropped since they became more prevalent. Multifunction laser printers don’t need a separate room because they can often be as small and light as a desk and as portable as a person. On the other hand, each machine’s paper capacity can be increased to meet your needs.


A single copier may be the best option if thousands of copies are made weekly. However, a more robust production printer is required if all printed items have high DPI and color depth requirements, pinpoint precision, and excellent graphic quality.